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Data Steward Resources

The Data Steward Toolkit is designed to help institutional data stewards be successful in exercising their role as data stewards. This toolkit contains various links, guidelines, template forms and processes to help data stewards build effective and efficient processes for the management of institutional data and information under their purview.

 

Data Trustees and Stewards

 

(Access is restricted.)

 

Data and Information Security

 

This tool allows its users to see the security classification of a particular set of data, along with high-level data protection requirements associated with the selection.

Usecase: Used when you need to know whether the information you are working with is deemed sensitive or confidential by the university. 

 

This tool allows its users to see what university supported technology resources are available to collect, process, transmit, store, and otherwise handle specific combinations of data.

Usecase: If you know that you are working with some sensitive data, and want to know what IT resources are available to help you handle this data, then DMS is where you want to go.

 

The home page of the VCU Information Security Office. This webpage provides information on information security services, contacts, as well as tips and guidance on securing data and information.

Usecase: If you need to find contact information for information security, learn about the latest scams, university technology, and information management policies, as well as tips and tricks to stay safe online, then you should check out the Information Security website.

 

VCU Information Technology and Security Policies and Standards

This website contains all information technology and information security policies and standards that apply to the management of information and technology resources supporting the management of information.

Usecase: Need to understand the policies and procedures for information technology and information security

 

Data and Information Access and Use

 

This sample document/form can be used as a template for the creation of a data use agreement by data stewards for the access of data under their purview

Usecase: Can be used as a template for an electronic form requesting data access, also contains the data use agreement at the end.

 

This sample document provides a template process that can be used by data stewards to develop and document their process for access requests.

Usecase: Can be used as a template to develop a data access request process.

This sample document provides a template process that can be used by data stewards to develop and document their processes and procedures for access revocation.  

Usecase: Can be used as a template to develop a data revocation process.

 

Data Dictionary

 

This website shows an official glossary of terms used in the VCU research community.

 

Data Stewards Directory (Coming Soon)

This document contains a list of institutional data as well as the responsible data stewards. It can be used to identify the correct point of contact for data management requests.

 

Authoritative Data Source Directory (Coming Soon)

This document contains a list of institutional data and the respective authoritative sources for these data. It can be used to identify the source where accurate data can be obtained.

 

This document/webpage contains a list of institutional data as well as its definitions.

 

This website contains all administrative and board-level policies established to govern the operations of the university.